OpenText™ | Blogs
OpenText™ "I am worried about information leaks. How can I securely share my files?"
The internet was born to connect us to each other and to the information we need. And somewhere along the way, sharing content—whether it’s your mood on social media or your experience through message boards—became easier and easier. Sharing files is no different. It’s as easy as a click, drag and drop and your file can be shared with anyone, anywhere, accessible almost instantly. But what happens when you want to share files with sensitive information? Not all content is for public review.
While information sharing is critical in the workplace, choosing to share that information means those digital files are potentially vulnerable. Most companies don’t have the necessary framework or security protocols in place to protect their information when it’s shared. Unsecured company emails are a common way to share things, but also easy for uninvited people to access.
So what is the safest and easiest way to ensure a secure file delivery? There are a lot of programs and applications that will allow you to secure the file with a password, but those aren’t always as secure as they seem.
There are a lot of great file sharing applications and collaboration content software options out there, where your information can be secured and shared—allowing people with the dedicated link to access the file or folder.
There are also options that allow for an even more secure and reliable form of file sharing. With OpenText™ Hightail™, for example, you can decide who will receive your content, as well as provide access codes to recipients and set expiration dates on their access to those files. Users have the ability to collaborate on files easily, and back up the shared files with a secure IT infrastructure. This allows for easy control of your files, and gives you the ability to track delivery and downloads.
At the enterprise-grade service level, there should be three levels of security for secured, controlled and managed files.
do you want to know more?